Who can complete this task?
Veeva PromoMats Basics: Vault Admin
Country Settings enable you to make country-specific changes to your material process in PromoMats Basics.
Enable Approved with Changes
The Approved with Changes setting adds a new option during the MLR approval process which allows approvers to indicate that a material is substantively approved, but requires minor edits, such as a typo. Once the material is marked as such, the Material Coordinator can then confirm needed changes and move the material directly to Approved for Production.
Best Practice
It is recommended that Approved with Changes remain disabled. When disabled, the system mandates that the final, compliant version of the document (the one that moves to Approved for Production) is the exact version that received the official Approved MLR stamp.
To enable Approved with Changes:
- Navigate to the Country Settings tab of the PromoMats Admin tab collection.
- Select the desired country.
- Click the edit pencil ().
- In the Country Admin Settings section, use the dropdown in the Approved with Changes? field to select Enabled: Approved with Changes.
- Click Save.
Change Default Material Expiration Period
The Default Material Expiration Period setting defines the standard expiration timeframe for materials. By default, the material expiration period is 12 months.
To modify the default material expiration period:
- Navigate to the Country Settings tab of the PromoMats Admin tab collection.
- Select the desired country.
- Click the edit pencil ().
- In the Country Admin Settings section, use the dropdown in the Default Material Expiration Period field to select a new expiration period.
- Click Save.
