MedComms Basics Users

Vault users are managed by Vault Admins, and can be customized to perform various tasks throughout MedComms Basics.

User Types

Vault users are categorized into three (3) different user types:

• Domain Users: Users from your company’s domain, such as your peer employees. This is the most common type for new users.
• Cross-Domain Users: Users from external organizations, such as vendors or consultants, who can use their existing Veeva Vault credentials to access your company’s vault. Cross-Domain Users can log into any Vault they have access to using their existing home domain login credentials, or using SSO if it is enabled for your organization.
• VeevaID Users: Users that are not employees of your company and do not have their own Vault User ID.

User Access

You can provide users access to MedComms Basics based on their role at your organization using security profiles and system assignments.

Security profiles determines baseline permissions for users. System assignments allow you to grant additional permissions to the user in order to perform specific sets of tasks based on their role in your organization.

Security Profiles

The following security profiles are available for Medical Basics users:

• Full Users are the most common user type. They are able to create documents, participate in workflows, and access reports & dashboards.
• External Users are users outside of your organization that have limited vault access. They are still able to create documents and participate in workflows, but are unable to access reports & dashboards.
• Read-Only Users only have access to view steady state documents or non-ready state documents depending on setting.
• Medical Admins ccan update core data (Organizations, Product Information, etc.) in the Medical Admin tab collection.
• Vault Admins have access needed for managing the Vault’s users, Organizations, and Product Information in the Medical Admin tab collection. Additionally, Vault Admins have access to Vault Loader.

System Assignments

You can select system assignments for users to allow them to perform additional functionality based on their role in your organization. The following system assignments are available:

• Content Manager gain Owner-level permissions (e.g., route workflows, manage sharing settings) on records they do not personally upload/create.
• Reviewer/Approver participate in Review/Approval workflows. External Users assigned this role will have visibility to all documents regardless of organization.
• Read User can only view or consume content.

Password Security Policy

The Veeva Basics password security policy includes the following restrictions:

• Password Requirements: Each password must include a number, an uppercase letter, and a non-alphanumeric character.
• Minimum Password Length: Eight (8) characters.
• Password Expiration Date: Expires in 90 days.
• Password History Reuse: Prevent the reuse of the last five (5) passwords.
• Password Reset Daily Limit: Unlimited.
• Account Lockout Duration: Permanent.