When a Document Change Control (DCC) is created, the specified Implementation Period indicates the number of calendar days after approval that the documents in the DCC become Effective or Obsolete.
Once a DCC is approved, documents to be made effective will move to the Issued state for the duration of the implementation period, if Training on this version required? was set to Yes. Then they will automatically move to Effective.
Implementation Period & Training
The implementation period can be used to allow learners time to train on the documents before they become Effective. The following sections will help you understand how the implementation period is used in conjunction with training requirements.
New Document
For a new document, the implementation period does not have an effect on training.
To train users on a new document:
- Add the document to a training requirement and specify the time allowed for completion (for example, 30 days).
- Add the training requirement to a curriculum.
- Add the curriculum to a learner role.
- Assign learners to a learner role.
The amount of time applicable learners will have to train on this new document is determined by the time allowed for completion in the training requirement.
Upversioned Document
For an upversioned document, the implementation period applies to learners who have already trained on the previous version of the document.
The time allowed for new learners to complete training on the document is determined by the time allowed for completion in the training requirement.
- Effective document SOP v1.0 was added to a training requirement with a time allowed for completion of 30 days.
- Learner A completed training for SOP v1.0.
- The document was then upversioned to SOP v2.0 with a DCC implementation period of 14 days. Training on this verison required? was set to Yes.
In this example, Learner A has 14 days to complete training on SOP v2.0 (per the implementation period). New users will have 30 days to complete training on SOP v2.0 (per the training requirement).