| Job Name | Description | Schedule |
|---|---|---|
| Auto-Start Curriculum Periodic Review | Automatically starts periodic reviews on curricula when the Start Periodic Review Date is reached. | Runs daily at 12:45 AM in the Vault’s time zone |
| Auto-Start Document Periodic Review | Automatically starts periodic reviews on Draft to Effective documents when the Start Periodic Review Date is reached. | Runs daily at 12:45 AM in the Vault’s time zone |
| Automatically Enroll Learners | Associates learner roles to learners if they match the criteria for a learner role with automatic enrollment. | Runs every 1 hour |
| Move Documents to Obsolete | Automatically moves Draft to Effective documents to the Obsolete state when the Proposed Obsolescence Date is reached. | Runs daily at 12:05 AM in the Vault’s time zone |
| Move LearnGxP Documents to Approved | Automatically moves newly pushed LearnGxP documents to the Approved state. | Runs daily at 12:10 AM in the Vault’s time zone |
| Release Documents to Effective | Automatically releases Draft to Effective documents to the Effective state when the Proposed Effective Date is reached. | Runs daily at 12:05 AM in the Vault’s time zone |
| Release Documents to Issued | Automatically releases Approved Draft to Effective documents to the Issued state when Training on this Version Required? is “Yes”. | Runs every 1 hour |
| Sync Users and Learners | Automatically creates learner records for new users. Automatically syncs learner and user data if one is updated. | Runs every 1 hour |
| Task Reminders | Sends task reminders to users based on their scheduled timeframe. | Runs daily at 1:00 AM in the Vault’s time zone |
| Update Training Assignments | Updates training assignments nightly based on training matrix adjustments from that day. This includes assigning new training for updated or newly assigned learner roles or curricula, cancelling training assignments that are no longer applicable for a given learner, or assigning retraining on updated documents | Runs daily at 12:30 AM in the Vault’s time zone |
| User Account Activation | Automatically activates user accounts when the Activation Date is reached. | Runs daily at 12:15 AM in the Vault’s time zone |
If you’re unsure of your Vault’s timezone, you’ll find it listed on every timestamp within the Vault. Contact support for help changing your Vault’s timezone.
