LIMS Basics Users

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Last updated: Dec 5, 2025

Vault users are managed by Vault Admins, and can be customized to perform various tasks throughout LIMS Basics.

User Types

Vault users are categorized into two (2) different user types:

  • Domain Users: Users from your company’s domain, such as your peer employees. This is the most common type for new users.
  • Cross-Domain Users: Users from external organizations, such as vendors or consultants, who can use their existing Veeva Vault credentials to access your company’s vault. Cross-Domain Users can log into any Vault they have access to using their existing home domain login credentials, or using SSO if it is enabled for your organization.

User Access

You can provide users access to LIMS Basics based on their role at your organization using security profiles and, optionally, LIMS roles.

Security Profiles

The following security profiles are available for LIMS Basics users:

  • Vault Admin: This security profile is for technical admins who will manage users and system setup. Additionally, Vault Admins have access to Vault Loader.
  • LIMS Design Data Admin: This security profile is for business admins and allows users to create and manage design data.
  • LIMS User: This security profile is for all other LIMS users.

LIMS Roles

You can optionally select LIMS roles for users to allow them to perform additional functionality based on their role in your organization. The following LIMS roles are available:

  • Batch Creator: This role is for users who will create batches.
  • Results Entry: This role is for users who will enter test results.
  • Results Reviewer: This role is for users who will perform QC review of test results.
  • QA: This role is for users who will perform QA review of test results.
  • Design Data Reviewer: This role is for users who will review and approve design data records.

Password Security Policy

The Veeva Basics password security policy includes the following restrictions:

  • Password Requirements: Each password must include a number, an uppercase letter, and a non-alphanumeric character.
  • Minimum Password Length: Eight (8) characters.
  • Password Expiration Date: Expires in 90 days.
  • Password History Reuse: Prevent the reuse of the last five (5) passwords.
  • Password Reset Daily Limit: Unlimited.
  • Account Lockout Duration: Permanent.