Every time a Design Data Admin creates a design data record (Test Definition, Sample Plan, or Spec Data), a Change Analysis is automatically created. This is true for new and versioned design data records.
Change Analysis is used to do all the review and approvals of design data records and helps keep associated design data records at the most current version so that everything is correctly referencing the newest version.
To review and approve a Change Analysis envelope:
When the Design Data Admin has created or updated design data records, they will start the change analysis workflow. The workflow will contain one or more change analysis records which reference the design data records. Click the task link.
If the Change Analysis envelope was sent to a group for approval, click Accept to accept the task. Only one person needs to accept it.
In the Change Analysis Summary section, open the New Version of each record and carefully review all details.
After you have thoroughly reviewed each record in the Change Analysis envelope, click Complete.
Provide your verdict.
- If changes are needed before it can be approved, select Return for Edits, provide the Reason for return describing what changes are needed, and click Complete. If returned for edits, all records in the envelope will be returned to the Design Data Admin to make the edits and, when ready, send for approval again.
- If all design data records in the Change Analysis workflow are ok, select Approve and provide your e-signature.
If you are approving the change analysis envelope:
Provide the Planned Effective Date for the records. You can make them effective immediately or a date in the future.
Click Complete. The Change Analysis records move to Approved. When the effective date specified in the approval is reached, the design data records will become Effective.
