Spec data mapping links spec data to a material, country, and organization. When a batch is logged, based on the material and other fields populated, if a matching spec data record is found, the system will assign the spec data record which then dictates the samples, test, and limits that are created.
To create a spec data mapping:
Navigate to Design & Admin > Design Data > Spec Data Mapping and click Create.
Select a Material. If it hasn’t been created yet, click Create Material to create one.
Select a Organization. If it hasn’t been created yet, click Create Organization to create one.
Select a Country. If you don’t see the country you’re looking for, you can activate it.
Select a Spec Data. This field will always point to the most recent effective version of the spec data.
Click Save. The spec data mapping is created in Draft state.
Send for Approval
To send a spec data mapping for approval:
Select Send for Approval from the Workflow menu.
Specify an Approver (can be an individual or a group). If you specify a group, only one person in that group will need to accept and complete the review and approval task.
Click Start.
Inactivate/Reactivate Spec Data Mapping
To inactivate a spec data mapping record:
- Navigate to Design & Admin > Design Data > Spec Data Mapping and open the spec data mapping record.
- Select Make Record Inactive from the Workflow menu.
- Click Start. The spec data mapping record will be Inactive.
To reactivate a spec data mapping record:
- Navigate to Design & Admin > Design Data > Spec Data Mapping and open the spec data mapping record.
- Select Send to Draft State from the Workflow menu.
- Click Start.
- Send the spec data mapping for approval. If approved, the spec data mapping record will be Active.