When a batch is created, a spec execution record is automatically created. You will work with the spec execution record to enter test results.
To enter test results:
Navigate to LIMS > Release Testing > Spec Executions and select the spec ex record to enter results for. Alternatively, if you just created the Batch, expand the Spec Execution section and click into the Spec Execution record.
In the Samples section, hover over a sample name and select Launch Sample Result Entry.
Optionally, click the plus icon () to add additional samples. You can add up to 20 samples.
Optionally, drag and drop the samples in the order you want to display them in.
Click Continue.
To make transcribing results easy, you can upload the results you received as a document (e.g., a certificate of testing (CoT). For each sample, click the upload icon () and select the results that correspond to that sample.
Click the document icon () to open the results for that sample.
Transcribe the results from the document into the sample result entry pane. Vault will automatically save your entries as you go.
If necessary, you can make changes to a result by clicking into the field and updating the result. Vault keeps track of all changes.
Note Hover your mouse over a result and select View Result Changes to see the history of all changes to that result.
When all required results for all samples are filled out, click Evaluate. This commits all the values to the database and evaluates against the limits.
View out of specification and alert warnings and correct any entries if necessary.
- indicates the result is out of specification.
- indicates the result is out of the alert limit.
If necessary, you can make changes to a result. Vault keeps track of all changes. Hover your mouse over the result and click Edit (). Update the result and click Save (). Provide a Change Reason, optionally Change Comments, provide your e-signature and click Complete.
- indicates the result was previously out of specification.
- indicates the result was changed after it was evaluated.
Click Verify.
If there are any exceptions, they will be summarized at the top. Click to see those results.
When the results look accurate, click Complete.
When result entry has been completed for all samples, the spec ex, and associated sample and test records, change to Testing Complete. A draft Certificate of Analysis is automatically generated.
Record Results Received Date
If you want to track when you received the results, you can enter the date per sample in the results received date column.
To record the results received date:
From the spec execution record, open the Samples section.
For each sample record, click into the Results Received Date column, enter the date you received the results, and click out of the field.
Add Comments
You can optionally edit the spec execution record and add one or both types of comments:
- CoA Comment will print on the Certificate of Analysis. Spec Ex reviewers will also be able to add a comment.
- Comments will not print on the Certificate of Analysis.
To add a comment:
From the spec execution record, click Edit ().
Open the Details section.
In the CoA Comment field, enter the text to display on the CoA.
In the Comments field, enter text for comments you want to capture that will not display on the CoA.
Click Save.
