Reactivate a Spec Ex, Sample, or Test

You can reactivate a Spec Ex, Sample, or Test record if it is in its final state: Approved, Cancelled, Rejected.

Reactivation rolls up:

• Reactivating a Test also reactivates the associated Sample, Spec Ex, and Batch.

• Reactivating a Sample also reactivates the associated Spec Ex and Batch.

• Reactivating a Spec Ex also reactivates the Batch.

Example 1

If a spec ex is Approved and you need to change a test result, start the Test reactivation workflow, which reactivates the test, as well as the sample and spec ex.

Example 2

If a spec ex is Rejected but it was rejected in error, start the Test reactivation workflow on all tests, which reactivates all sample(s) and the spec ex. Then start the Spec Ex approval workflow and approve the spec ex, which cascades down to the sample(s) and test(s).

Example 3

If a spec ex is Approved and you need to update the CoA Comment, reactivate the Spec Ex.

Example 4

If a spec ex is Cancelled but it was cancelled in error, start the Test reactivation workflow on all tests.

Request Reactivation

Spec Ex

Reactivating a Spec Ex will only reactivate the Spec Ex and the associated Batch. Any associated Samples and Tests will remain in their current state.

To request reactivation of a spec ex:

1. Open the Spec Execution record you want to reactivate and select Request Reactivation from the All Actions menu.

   

2. Select the QA Approver (can be an individual or a group). If you specify a group, only one person in that group will need to accept and complete the review and approval task. Click Start.

   

3. You will receive a task to provide a justification for reactivation. Click Complete to complete the task.

   

4. Provide your verdict.

   

   • Select Request Reactivation, provide the Reactivation Justification and click Complete. A task will be sent to the QA Approver(s).

   • Select Cancel Reactivation Request and click Complete if you don’t want to proceed with the reactivation of the spec ex.

Sample

Reactivating a Sample will also reactivate the associated Spec Ex (if it is in a final state).

To request reactivation of a sample:

1. From the associated Spec Execution record, open the Samples section.

2. Hover your mouse over the sample you want to reactivate and select Request Reactivation from the Actions menu.

   

3. Select the QA or QC Approver (can be an individual or a group). If you specify a group, only one person in that group will need to accept and complete the review and approval task. Click Start.

   Note Whether the task is sent for QA or QC approval is dependent on the state of the associated Spec Ex. If the Spec Ex is in a final state (Approved, Rejected, or Cancelled), it will be sent for QA approval. Otherwise, it will be sent for QC approval.

4. You will receive a task to provide a justification for reactivation. Click into the Sample. Click Complete to complete the task.

5. Provide your verdict.

   • Select Request Reactivation, provide the Reactivation Justification and click Complete. A task will be sent to the applicable Approver(s).

   • Select Cancel Reactivation Request and click Complete if you don’t want to proceed with the reactivation of the Sample and associated Spec Ex.

Test

Reactivating a Test will also reactivate the associated Sample and Spec Ex (if either is in a final state).

To request reactivation a test:

1. From the associated Spec Execution record, open the Tests section.

2. Hover your mouse over the test you want to reactivate and select Request Reactivation from the All Actions menu.

   

3. Select the QA or QC Approver (can be an individual or a group). If you specify a group, only one person in that group will need to accept and complete the review and approval task. Click Start.

   Note Whether the task is sent for QA or QC approval is dependent on the state of the associated Spec Ex. If the Spec Ex is in a final state (Approved, Rejected, or Cancelled), it will be sent for QA approval. Otherwise, it will be sent for QC approval.

4. You will receive a task to provide a justification for reactivation. Click into the Test. Click Complete to complete the task.

5. Provide your verdict.

   • Select Request Reactivation, provide the Reactivation Justification and click Complete. A task will be sent to the applicable Approver(s).

   • Select Cancel Reactivation Request and click Complete if you don’t want to proceed with the reactivation of the Test and associated Sample and Spec Ex.

Approve a Reactivation Request

1. When reactivation is requested for a spec ex, sample, or test, a task is sent to the specified QA or QC approver(s). Click the task link.

   

2. The task may have been sent to more than one person but only one person needs to complete it. Click Accept to accept the task.

   

3. Navigate to the Workflow Timeline and review the Reactivation Justification to decide if you will approve the request or not.

   

4. Click Complete to complete the task.

   

5. Provide your verdict.

   • Select Reject Reactivation if the spec ex, sample, or test should not be reactivated. Provide the Reason for Rejection and click Complete.

   • Select Approve Reactivation to reactivate the spec ex, sample, or test. Provide your e-signature, and click Complete. If approved, the reactivated record(s) return to the state they were in prior to reaching their final state (e.g., Not Started, Testing Complete, In Progress).

     

If a test was reactivated and requires edits, refer to Reopen & Edit a Completed Test.