To help you more easily control access to sensitive documents, you can now flag documents in your RIM Vault as containing sensitive information.
Vault Admins and RIM Admins will always be allowed to see sensitive documents, but you can specify individual non-Admin users (such as Document Managers) who can also see sensitive documents.
New Field on User Profiles
Allow Non-Admins to See Sensitive Docs: If answered yes for a non-Admin user, such as a Document Manager, the user will be allowed to see all documents marked as containing sensitive information.
Note Vault Admins and RIM Admins will always be able to see sensitive documents, regardless of how this field is populated.
New Fields on Documents
Contains Sensitive Information?: Select Yes if the document should only be viewed by Vault Admins, RIM Admins, and non-Admin users who have been given permission to see documents containing sensitive information.
Date Sensitivity Can Be Removed: You can specify the date that sensitivity can be removed. This date is informational only. The Contains sensitive information field will not automatically be flipped back to No when this date is reached.
New Report
Documents Containing Sensitive Information: Lists all documents in your Vault with Contains Sensitive Information? answered Yes. Also shows the Date Sensitivity Can Be Removed, if specified.
Submissions Archive Viewer
From that point on, the document sensitivity fields on the Published document and the Source document are maintained independently. Adding or removing sensitivity from a Published document will not change the setting on the Source document, and vice versa.
How to Use Contains Sensitive Information
Watch this video (3 min) to learn how to manage documents containing sensitive information after the 26R1 release.
Having trouble viewing the video? Open it in a new tab.