Import Submissions via File Staging

Last updated: Feb 24, 2026
Who can complete this task? Veeva RIM Basics: Vault Admin, RIM Admin, Submission Manager

You can upload and import submissions that have been staged to the File Staging Server.

When using your Vault’s file staging server to perform a Submissions Archive import, the top level folder should be named “Submissions Archive Import”, followed by the Application sub-folder, and then individual Submission sub-folders containing the content of your submissions unzipped.

Examples:

Submissions Archive Import/ind123456/0001

Submissions Archive Import/ind123456/0002

Note that If these folders don’t exist within your Vault’s file staging server, you’ll need to create them.

Importing Large Files

If you need to import a submission larger than 4 GB to RIM Basics: Submissions Archive, first upload the submission folder and its files to Vault’s staging server using an FTP client. While we recommend using FileZilla, your IT department may require a different FTP client. Contact your IT department for more information or assistance with configuring your FTP client.

Use the settings from client settings to configure the FileZilla FTP client. Your settings may be different if you use a different FTP client.