Import Submissions via File Staging

Request changes
Last updated: May 4, 2026
Who can complete this task? Veeva RIM Basics: Vault Admin

You can upload and import submissions that have been staged to File Staging.

To perform a Submissions Archive import:

  1. Navigate to RIM Admin > Users, edit the columns to include the ID column. Find and note your user ID.

  2. Log in to your Vault’s file staging.

  3. Navigate to your Person folder (UXXXXXXXX), where XXXXXXXX is your user ID you identified in step 1.

  4. Within your Person folder, the top level folder should be named “Submissions Archive Import”, followed by the Application sub-folder, and then individual Submission sub-folders containing the content of your submissions unzipped.

    Examples

    u12345678/Submissions Archive Import/ind123456/0001

    u12345678/Submissions Archive Import/ind123456/0002

    Note If these folders don’t exist within your Vault’s file staging, you’ll need to create them.

Importing Large Files

If you need to import a submission larger than 4 GB to RIM Basics: Submissions Archive, first upload the submission folder and its files to Vault’s staging server using an FTP client. While we recommend using FileZilla, your IT department may require a different FTP client. Contact your IT department for more information or assistance with configuring your FTP client.

Use the settings from client settings to configure the FileZilla FTP client. Your settings may be different if you use a different FTP client.